Agenda Template

Our basic agenda template (subject to change as needed)

Monthly, 3rd Thursdays
6pm – 7:30pm at Ike Box until further notice. ClockWorks cafe is a backup if Ike Box is unavailable.

  1. Chair (or other officer) convenes meeting (5 minutes)
    1. State mission of the group
    2. Review officer roles
      1. Chair — reserves meeting venues and makes other logistical arrangements, puts together draft agendas (based on template and group input), facilitates meetings, ensures completion of other group responsibilities
      2. Secretary — manages group records (membership list); takes meeting minutes and posts to mailing list and website
      3. Treasurer — manages group assets ($$membership$$ and websites), including financial records; receipt and disbursement of group funds
    3. Take attendance and confirm quorum
    4. Review and approve last meeting’s minutes
    5. Review and approve current meeting’s agenda
    6. Membership process (if non-members present)
  2. Introductions (if new people present)
  3. Upcoming events related to SOS or FOSS more generally
  4. Prior business
    1. Continued discussion OR decision on previous meeting business
    2. Tabled items
  5. New business:  presentation and proposals or discussions
  6. Next steps (always last 5-10 minutes of meeting):
    1. next meeting
    2. task assignments

Minutes:  Items are labeled as PRESENTATION (information), PROPOSAL (for discussion and vote), DISCUSSION, DECISION, TABLED  (with reason why) or DROPPED (with reason why).

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